Todoist Cleanup

I realized my Todoist setup was disorganized and quite a mess so I set out to clean it up, and streamline it.

I had many projects that I didn’t need, I realized I was just dumping items in there that could easily be placed elsewhere. I chose Apple Notes for a destination for a lot of the items.

The first thing I did was evaluate what I had in Todoist already. Then I decided how I wanted to use the app.

I decided that I wanted to use the app to only keep items that were actionable in the next 30 days, Only small exceptions like calling to schedule doctors appts and oil changes etc.

I had a project that I kept for items I wanted to buy for my wife, kids, our house etc, I moved those over to folders in Apple Notes, I also had a project named Media that I kept apps to download, books to read, movies to watch etc, again I moved those over to folders in Apple Notes. Finally I had some home projects and a bathroom remodel that we have been planning on doing for over 3 years. I deleted the home projects because my wife and I have a running shared note with those items in there, and having a project in Todoist also was just redundant, and I created a note with checkmarks and links for the bathroom remodel, and when the time comes to actually do it, I will move the project back to Todoist.

I also had a project where I kept workouts I wanted to do and workout related stuff, again I made a folder in Apple notes for those items and now write down my workouts in drafts and then send them to a separate workout records folder I created in Apple notes.

I made another major change and removed all my bills from Todoist and added them to a bill tracking app, that makes looking at the app so much less stressful and I love the bill reminders app I chose, It’s called BillMinder and it’s a one time app purchase which I love as well, the less subscriptions the better.

Download BillMinder Here

Next I changed the items I have pinned to the top of Todoist to just 4 filters

The first one is priority one, which is a filter that just shows me priority 1 tasks

The next item is Routines, which is a filter that basically has all my recurring routine tasks, which are items like my weekly task review, charging my wife and I’s headphones on Sunday so they will be ready for that weeks gym workouts, checking my calendar items for the week, etc

After that is this month, that’s a filter that shows everything due this month

Last is no due date, that’s a filter that shows me tasks that have no set due date

With those four filters it basically covers all of my tasks, and I can view and adjust anything right from the top of the app, which is very important to me, seeing as I’m iOS only, I manage my whole life through just my iPhone.

I am extremely happy with this setup and I feel it will serve me well to start of 2020, I’m sure their will be adjustments, but for me this seems like a great jumping off point to start the new year.

My Setup

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